Maintain Vendor Records:

Maintain Vendor Records:

First  of al open peachtree to maintain vendor records.

And than click on the maintain to maintain vendor records.

After clicking on the vendor the following screen will appear.

                                                                                                                                

To maintain the  records enter the vendor ID and name of the vendor and after completing this work to save this work click on 

 this save tab.

General:

 It requires the information about the vendor like its

Contact number , address , account , its location  from which city he is beloging , what type of vendor he is ?.... its email address etc

After completing this information we can save , add or delete this information according to the requirement.

After clicking on the “purchase default” the following screen will appear.

Purchase default:

 It requires the information about an employee who is representing this purchase transaction  you can select or cange an employee by clicking on kookup button.

you can also select the purchase account by clicking on lookup button.

You can also add the information about the vendor tax ID.

Carrier is also selected from it.

Terms of payment and mode of payment is also necessary.

By clicking  on the  custom field the following screen will appear.

Custom field information can be entered for the selected vendor by clicking on custom field.

Than by clicking on history the following screen will appear.

To maintain the history of selected customer selsect the tab History and provide information which is required like…

Customer since , last apyment, last transaction , last payment date , last invoice date about the selected  customer. 

How to make payment to vendors and creditors:

How to make payment to vendors and creditors:

First of all click on the task and select payments…..

After clicking on payments the following screen will appear.

To select vendor click on the “look up” button and select vendor ID.

Check number is necessary. It is used to make outstanding payments.

Payment date is also necessary. It is used to know whether the payment is made within the discount period or not.

If the payment is made within the discount period than discount is availed otherwise not.

To select the cash account click on look up button.

Select cash in bank if the payment is made from bank account.

Enter the quantity item, price per unit , total amount is automatically calculated.

Press ( alt+s) to save the data.

Purchase order process

Purchase order process :

 To maintain purchase order open peachtree and select the task button on menu.

After clicking on the “Purchase Order” the following screen will appear.

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This screen will help us in maintaining the purchase order process. This requires the Vendor ID . And purchase order information.

To maintain these records first of all we must have the Vendor records. And to maintain vendor records click on the maintain menu and follow the following procedure.

After clicking on Vendor…. The following screen will appear.

After the completion of this process the second step is to maintain the inventory items.

To maintain the inventory items ckick on main and follow the following  procedure.

After clicking on this button the following screen will appear.

Give the desired information about the inventory which is required and complete this process.

Go back to the purchase order screen and complete this process.

Now all the information which is required in the purchase order process is completed now you can enter the data about the purchase order like

Date

Quantity of the product

Item

Unit price

Amount

Purchase order number

After completing this process go to the task menu and select the purchase/receive inventory.

After clicking on this button the following screen will appear.

Select the Vendor ID, date, invoice no. ,and other information about the inventory which is received.

Customer prospects:

Customer prospects:

After maintain charts of A/c’ now this is the time to maintain customer prospects to main this first we have to open the Peachtree and than go to the button “Maintain” and click on the customer prospects.

After clicking on this button the following screen will appear .

Customer ID: To select the customer you can click on the lookup button and select the required customer for which you are maintaining the records.

Name: This requires the name of the customer which should not exceed from the 39 alphanumeric characters.

Next and back use to check previous and next records which are already saved in the accounts.

By clicking on the general the following screen will received.

Contact requires the customer contact number, email id etc.

Address requires the customer address.

These are the basic information which is required.

After clicking on the sales default the following screen will appear.

Sales default requires the information about the sales representative who is representing the sales. And we can check this information by clicking on the lookup button.

GL sales account requires to enter general ledger sales account information for which the transaction  is done.

Open P.O: this is purchase order number.

Ship Via: if the transaction is done out of country than this will require the information about the carrier.

Resale: if the goods are purchased for resale purpose than the resale no. is required here.

From pricing level you can choose the price level and from terms you can select the terms.

After clicking on the payment default the following screen will appear.

Cardholder name requires the name of the person which is written on his or her credit card.

Address requires the information about the customer’s address.

City, state , zip requires the customer’s city.

Credit card no. it requires the information about the credit card of the customer.

And also the information about the expiration period of payment and mode of payment.

By clicking on the customer field the following screen will appear.

This requires the information about the second contact, references , mailing list and multiple sites of the customer.

After clicking on the history the following screen will appear.

These options require the information about the history of the customer.

Customer default information:

To main tan customer default information the following procedure must be followed

after clicking on customer the following screen will appear.

Payment terms means those terms which are settled by the customer and the sales Representative  This screens required information about those terms.

After clicking on GL sales account the following screen will appear.

By clicking on lookup button you can select the sales account and you can do the same discount GL account.

Than. Account aging means the number of days in which the customer must make payment. If the customer does not make payment with in the specified time of column 1 . Than the number of days are decided in column 2. If the customer again do not make payment than probability of bad debts increases and so on….

After clicking on custom field the following screen will appear.

Through custom field you can enter or delete the data about the current customer or any other customer.

By clicking on finance charges the following screen will appea

Than, the finance charges screen requires information that if the customer does not make payment on time than what rate of interest will be charged to the amount.

After clicking on pay method the following screen will appear.

Pay method required information about the payment from which method the customer make payment.

how to maintain chart of account and deletion process

How to maintain charts of accounts:

We are maintaining the chart of account because we are building our new company. For new company we have to maintain the chart of account.

Chart of account is the account which is used to maintain the various transactions.

To maintain the chart of account first we open the Peachtree, and then open our existing company and click on the maintain chart of account.

By clicking on “Maintain chart of account” we get the following screen.

To maintain the chart of account we have three requirements to fill.

·        Account Type

·        Description

·        Account type

To start this process , first we enter the Account I D , then enter the Description of the transaction , than tells them about the Account Type .after completing these requirements , to save these information we press the button “Alt+s” and the procedure carry on so.

How we can delete the chart of account if it is wrongly recorded.

To delete the chart of account we press on the “Look up button” and than we got the following screen.

By clicking on the “look up button” we got the saved chart of account and than we can select the desired chart of account which we want to change, which may be wrongly, recorded. After selecting the desired chart of account we got the following screen.

To delete this desired chart of account we click on the button “Delete”

and by clicking on delete we got the confirmation question of delete .

And by clicking on “yes ‘ we can complete the process of deletion.

“Setup a new company”

“Setup a new company”

To setup a new company first we click on the start menu and follow the following procedure.

Than we open the Peachtree complete accounting 2004 and we got the following   picture.

And than we click on the “setup a new company “and follow the following procedure.

This is company new setup information which is required by the software. By clicking on the “Next” we got the following information.

To form a new company setup this software requires these information specially the company name which is filled by above procedure and by clicking on “Next” button we got the following information.

This file ask us about the several methods of setting up the company .first one option is about the new retail, manufacturing, construction .second option to use extensive chart of account , third option to copy setup from the existing company of Peachtree , Fourth one to convert a company from another accounting period and the Fifth one is for the building a new corporation. But we are setting our company that’s why we are choosing the option of “building your own company” and by clicking on next we got the following file.

Accrual is a system in which income is recorded when the invoice is received but expense is recorded when cash is paid. Cash is a system in which is recorded when cash is received and expense is recorded when paid .Most of the companies use the Accrual accounting system. This file give us the option of choosing accounting system and from these two option we are choosing the “Accrual” and than click on next.

.

This file give us the option of posting method we have chosen the method of “Real Time” Because most of the companies use this method. Batch time is avoided because to use this method it requires a lot of time that’s why we are choosing this Real time option. And by clicking on Next we got the following information.

This file gives us the option of choosing the accounting period whether it is 12 months or a period which do not match the calendar month. We will click on the 12 months and than go for the Next.

This file requires the information that what kind of accounting period you want and what month will be chooses for the company. And by clicking on the Next button we got the following screen.

Now we have completed the task of setup a new company. And by clicking on Finish button we got the following screen which shows the new company which is setup by us.

  

Opening Microsoft Word Documents

Opening Microsoft Word Documents

We'll shortly add an address to the top of our Library Complaint letter. Before we do that, we'll learn how to open a file. After all, you might have closed down Microsoft Word, or your computer might have crashed. The result being that you no longer have your library letter loaded into Word. So here's how to Open a file you have saved, and want to work on again.

From the File menu, click Open:

The Open dialogue box appears, and looks like the image below:

The Open dialogue box looks very similar to the Save As dialogue box. "Save in", "File name", and "Files of type" work in exactly the same way as the Save As dialogue box. Notice, though that the File name text box is blank, and the Open button is not available. It has been greyed out.

The reason that the Open button is greyed out, and therefore not available, is that text box is empty. Once you select a file, the Open button will be ready for us.

But the text box is empty because no file has been selected. A file is selected from the larger white area in the middle. Clicking on the file once with the left hand mouse button will select a file. In the previous image, there was only one file available for selection - a document called "rrKeyCaps.doc". That is not the one we want.

To locate the file we want, we need to open the folder called "My WP Projects". Because that's where we saved it. You can see from the image that this folder is in the list of folders, just below the folder called My Pictures:

You can see also that we are in the folder called My Documents. To open up the folder we want, simply double click it. This will take us inside the My WP Projects:

You can see also that we are in the folder called My Documents. To open up the folder we want, simply double click it. This will take us inside the My WP Projects:

The whole Open dialogue box now looks like this:

The file we want, Library Letter, has been clicked on. As a result, the Open button is no longer greyed out. We can go ahead and click it. When we do, our letter will open in Microsoft Word.

To recap then on how to open a file. Do the following

· Navigate to the folder where the file was saved

· Click on the file to select it

· Click the Open button

OK, now that you know how to Open a file, we can start adding the address to our letter